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This privacy notice covers Stratford-on-Avon District Council's processing of your personal data when using our website. Please note that this notice describes our general processing of your information while using our website. This does not include specific processing (but does cover general practice) relating to:

  • any My District account you hold - please see our My District privacy notice which specifically covers our processing activity in relation to your account
  • online form submissions (including job vacancy applications) - each form will have its own notice detailing its processing activity
  • council service-specific data processing - each service area will have its own notice detailing its processing activity

What information do you collect?

When you use our website we collect the following personal data:

  • IP address

If you fill out the feedback form which appears on most pages of our site, then you have the option to specifically provide:

  • your email address

How do you use my information?

We automatically collect statistical data about usage patterns on our website, which can include the user's IP address. This information is collected to provide us with an understanding of the areas of interest on our site. We record IP addresses for statistical, error and diagnostics purposes only. We do this on the basis of our legitimate interests in these purposes. We do not collect any information to enable us to independently identify you from your IP address.

Users have an option on our website to provide views and comments about the website, the council and its services. The information provided by users via this service will be acted upon according to the content of the communication. We may contact users in order to reply to the issues raised. This contact will be via email, unless an alternative is specified. We will produce statistical analysis reports on the comments received.

When our users contact us for support, our technical team may ask for additional personal data. This information is requested in order to expedite the support process or, in extreme cases, to make the resolution of a support request possible in the first place. If you are asked for any personal data during such a process then such provision is entirely optional. However, failure to provide certain information may result in the delay or, in extreme cases, prevention of resolving your support request.

How long do you store my information?

Since we do not collect any information to enable us to independently identify you from your IP address, this will be kept until it is no longer relevant to our statistical analysis and error diagnostics.

Your email address, as a result of providing feedback on the website, will be kept until all issues you have raised (including bug reports and suggested improvements) at the time of providing it have been resolved. At this point the email may be archived if used within our internal ticketing system - in this case you can still request that it be removed at any time.

What are my rights?

Your rights in relation to your personal data are the right:

  • to be informed (know what information we hold and how we use it - honoured by way of this privacy notice)
  • of access (see what information we hold) *
  • to restrict processing (allow us to store, but not use, your data - this right is only applicable in certain circumstances) *
  • to portability (to be provided with your personal data securely and in a reusable format) *
  • to erasure (to have any personal data we hold on you deleted) *
  • to object (stop your data being used for direct marketing) *

* in order to invoke any of these rights, we request that you please use our information rights request form.

Do you share my information with anyone else?

We will not share this information or transfer it outside of the European Economic Area or to any international organisation, except to the extent required for the use of Google Analytics which has servers based in the United States (whereby data transfers are compliant with the EU-US Privacy Shield). Please note that Google's partner privacy policy currently specifies that no personally identifiable information may be stored within Google Analytics.

Do you use cookies?

We use cookies to maintain and improve our services - for details on our cookie usage, please visit our cookies page.

Last updated on 05/06/2018

Contact the Directors' Unit team