Environmental Health Privacy Notice
Stratford on Avon District Council collect, hold and use your personal data in order to comply with food safety, health and safety, communicable disease control and environmental legislation. We will only collect the personal data from you we need in order to carry out our legal obligations.
Information that is collected may vary depending on the situation:
Applications for permits and registrations:
The information is used by the Environmental Health staff. It may also be shared with other council departments and partner agencies where it is legal to do so. Information collected on communicable diseases is always shared with Public Health England, and may, in general terms, be shared with employers or schools.
Stratford on Avon District Council uses this information to process:
Under the General Data Protection Regulations, the Council collects and uses this information under powers given to Local Authorities (councils). The following categories of lawfulness apply:
In circumstances where we don't have legal authority to use your information, we will always obtain your prior consent. You can see all of the relevant legislation in Appendix 1.
The term ‘person identifiable data' relates to any data that could potentially identify a specific individual. The following are classified as person identifiable: name, age, address, postcode, place of birth, date of birth, gender, national insurance number or any information about an individual that can be used directly, or in connection with other data, to identify, contact or locate that person.
We use this information to ensure that the Council delivers its legal obligations when inspecting premises and or/processes and dealing with complaints and requests for service.
We may sometimes share the information we have collected about you where it is necessary, lawful and fair to do so. In each case we will only share the minimum amount of information, only when it is required, for the following reasons:
With other Stratford on Avon Council departments (such as, Community Safety Team, Housing, Planning, Building Control etc.) to:
With other partner agencies (such as Police, Environment Agency, Residential Social Landlords, Public Health England, Health and Safety Executive, other Local Authorities) to:
Your information is stored securely on a database and document management systems. These have strict password access and usage policies and procedures.
We have a retention schedule which details how long we keep different types of records. Records are kept for no longer than 6 years unless there is a legal requirement to keep them for a longer period. All records are destroyed securely when we no longer require them.
You are entitled to request a copy of any information about you that we hold. Any such requests should be made in writing. If the information we hold about you is inaccurate you have a right to have this corrected and you have the right to request completion of incomplete data.
You have the right to request that we stop, or restrict the processing of your personal data, in certain circumstances. Where possible we will seek to comply with your request, but we may be required to hold or process information to perform our statutory functions.
You can find further details on our website, www.stratford.gov.uk, under Privacy.
If you have any worries or questions about how your personal information is handled please contact our Data Protection Officer at firstname.lastname@example.org.
For independent advice about data protection, privacy and data sharing issues, you can contact the Information Commissioner at:
Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number.
Alternatively, visit ico.org.uk or email email@example.com.