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Closure Orders
Stratford-on-Avon District Council (SDC) has the power to issue temporary Road Closure Orders for special public events such as a public procession, street party, festival etc. under s. 21, Town Police Clauses Act 1847.
Applications received (through the Events booking process only) from event organisers are passed to the police and highway authority for their comments and requirements in respect of the closure.
IMPORTANT Please note - The Event Enquiry Form must be completed and submitted before access to the Road Closure Application form is sent to you electronically as part of stage 2 of the events booking process.
Applications must be made at least 12 weeks before the event to enable consultation to take place. Any applications received after this deadline may not be considered.
Orders will only be issued following consideration of comments made from the local police and Warwickshire County Council.
In light of recent incidents at public gatherings, a road closure will now require the consideration of HVM (Hostile Vehicle Mitigation) measures and placement of temporary route diversion signs, located ahead of the closure to warn traffic, in accordance with the requirements of Warwickshire County Council as highway authority. You may also be asked to provide an EMP (Event Management Plan), that prompts consideration of such things as a traffic management plan, sustainability, risk, lost children etc.
It is advisable to contact your local police station to notify them of the event.
Access must always be made available for emergency vehicles.
SDC recommends you take out public liability insurance cover for your event. Please note that if the event is taking place on land belonging to SDC, you will need public liability insurance cover of at least £5m.
There is currently no charge made by SDC for providing a Road Closure Order.
Conditions
The Order will be subject to the following conditions:
1. HVM (Hostile Vehicle Mitigation) must have been considered and documented which includes how access for blue light emergencies will be managed.
2. Road closure and diversion signs being installed at the cost of your organisation and removed by the end of the temporary closure.
3. Your organisation being responsible for stewarding/marshalling the event. Each road closure barrier/HVM measure must be supervised and maintained at all times by a clearly identifiable & competent person under your authority and control.
4. Your organisation being responsible for clearing the highway after conclusion of the event and for any damage which may be occasioned to the highway, including street furniture, during the entire period of preparation, the event and cleaning up operation.
5. No claims will be entertained by the county council (as highway authority) the District Council, the Town or Parish Council or any statutory undertaker in respect of any accident, damage, loss or injury sustained as a result of the event.
6. If your event is to be held on land belonging to the District Council, your organisation must provide public liability insurance cover for this event of at least £5m. a copy of which should be forwarded with your application.
7. Your organisation being responsible for notification to all those affected by the order, especially any bus or taxi companies and those properties fronting the road(s), in writing at least 14 days prior to the event.
8. Street notices advertising the closure must be placed in all roads to be closed by your organisation.
How to Apply
Applications will only be supported through the Events Booking Process (if you are applying for a Road Closure as part of your submission, you must submit the initial Event Request form in the first instance. You will be sent the electronic Road Closure Form as Part 2 of the Events Booking Process.)
The Event Request
