Safety Advisory Group (SAG)

Stratford-on-Avon District Council holds monthly Safety Advisory Group (SAG) meetings for event organisers to help their event to run as safely as possible. The SAG group consists of agencies including Environmental Health, Licensing, Police, Ambulance Service, Fire Service, Child Protection, Highways, Streetscene, and Emergency Planning. The members will review the organiser's Event Management Plan (EMP) and offer constructive advice.

The main objectives of a SAG meeting are:

• To provide advice and guidance to event organisers to ensure high standards of health and safety.
• To ensure events do not cause adverse impact on the community.
• Encourage good communication between relevant agencies to ensure the any issues are dealt with quickly and efficiently.

How to prepare for a SAG meeting

The idea of attending a SAG meeting can be daunting however the purpose of the meeting is for the members to support and advise you with your event planning. Below is some advice to help you prepare and get the most out of the meeting.

• You will need to send in your EMP a minimum of two weeks prior to the meeting; this will give the members time to read through in order for them to offer advice.
• You are welcome to invite any colleagues who involved in the organising of your event to help answer any queries during the meeting and take on board the guidance provided.
• We encourage you to maintain good communication with relevant agencies and keep them up to date with any changes to the event plans.
• You remain responsible for the safety of those at the event, both employees and members of the public.

Further advice and guidance

For further guidance event safety and producing your event management plan please visit the following links

https://www.thepurpleguide.co.uk/

http://www.hse.gov.uk/event-safety/index.htm

If you are planning to hold an event within Stratford-on-Avon District please contact us using Envhealth@stratford-dc.gov.uk to enquire if a SAG meeting is advisable.