Important Information: Postal Vote Reapplications

Reapplying for a postal vote

Following changes introduced by the Elections Act 2022, postal voters are now required to reapply for their postal vote every three years.

All postal voters who made their current application before 31 October 2023 are required to reapply for their postal vote by 31 January 2026. If a new application is not received by this date the Electoral Registration Officer is required by law to cancel the postal vote, and electors will have to vote in a polling station until a new postal vote application is received or if a proxy is appointed.

To vote in a polling station all electors are now required to bring in an accepted form of photo ID on the day.

We will be contacting all those affected by this change in the coming weeks explaining how to reapply and have started the process early for applications to be processed and queries responded to in sufficient time in advance of the cancellation deadline.

We will be sending an initial email to all electors we hold an email address for.

All other postal voters affected, for whom we do not hold an email, will receive a letter which will contain information on what to do next.

The quickest and easiest way to reapply for a postal vote is by applying online here.

As part of your application, you will be required to provide your:

• Date of birth
• National Insurance Number
• Upload a photo or scanned copy of your handwritten signature in black ink on plain white paper.

The Elections Act 2022 introduced the following changes for voters who applied for a postal vote after 31 October 2023:

• Electors can now apply online
• Electors must prove suitable identity as part of the application process. Your identity will be verified against records held by the Department for Work and Pensions (DWP). If this identity check fails, you must provide evidence of your identity.
• Postal vote applications are now valid for a maximum period of three years and a new application must be made at the end of that time.

Frequently Asked Questions

How do I reapply for a postal vote?

You can apply for a postal vote online here.

As part of your application, you will be required to provide your:

• Date of birth
• National Insurance Number
• Upload a photo of your handwritten signature in black ink on plain white paper.

If you are unable to complete your application online you can download a paper application form in England. You can also request a paper application form by emailing elections@stratford-dc.gov.uk or call electoral services on 01789 260208 .

I can't sign consistently, what can I do?

If you are unable to provide a signature or a consistent signature but still want to vote by post, you can apply for a postal vote without giving your signature by requesting a signature waiver. Apply for a postal vote.

You will be required to provide a reason why you are unable to provide a consistent signature.

If you have had help completing the application, that person will be required to supply their details.

If you prefer to complete a paper application, please contact us by phone or email and request a waiver declaration to be sent to you. The waiver declaration needs to be returned with your postal vote application form.

How to upload a signature online?

Find out how to upload your signature here.

I am unsure what my national insurance number is?

You must prove your identity as part of the application process.

Your National Insurance Number (NINO) will be verified against records held by the Department for Work and Pensions (DWP). If this identity check fails, you must provide evidence of your identity.

Get help to find your National Insurance number here.

If you are unable to provide your national insurance number, you'll need to provide some documents so that we can confirm your identity.

I no longer wish to vote by post, what do I need to do?

Cancellation of postal votes must be made in writing, and this can be done by email to elections@stratford-dc.gov.uk or by letter to:

Electoral Services

Stratford-on-Avon District Council

Elizabeth House

Church Street

CV37 6HX

Your correspondence must include your full name and address.

Be aware that if you are no longer a postal voter, you now need to take an accepted form of photo ID with you to vote in a polling station. For more information visit the voter ID page on the Electoral Commission website.

What are my personal identifiers and how they are used?

On your application to vote by post you must provide your date of birth and signature, these are your “personal identifiers".

When you vote by post you are required to complete and return a statement giving your personal identifiers. These are then checked against those you gave on your application to check that they match. If they do not match, your vote will not be counted and your postal vote rejected.

This is a security measure to prevent someone else from using your vote.

Your personal identifiers are always kept separate from your ballot paper, so no-one knows how you have voted.